Solutions
Streamline Forms. Automate Workflows. Simplify Compliance.
Enrollment and Registration Forms
Digitize and standardize enrollment paperwork across all your sites, with built-in validation and e-signatures to ensure complete, accurate submissions.
Fully Customizable Forms
Use your own forms — whether state-issued or custom-built.
Real-Time Completion Tracking
View live form completion status across all programs and sites to maintain visibility and stay ahead of deadlines.
Multi-Program Management
Request and manage forms independently by program with role-based staff access and program-specific reporting for licensing or internal reviews.
One Family Account
Connect siblings, programs, and forms under one parent account to reduce duplicate data entry.
Personalized Parent Messaging
Send targeted reminders or general messages to parents individually, by program, or across your entire network.
Multilingual Accessibility
Let parents complete forms and navigate UpBup in their preferred language.
Staff Forms
Manage employee documentation, certifications, and required compliance paperwork in one centralized, trackable system.
Centralized Staff Records
Manage onboarding forms and compliance documents in one unified system across all sites.
Automated Expiration Monitoring
Automatically identify missing or expiring staff documents before audits become emergencies.
Smart Renewal Alerts
Send automatic renewal notifications for expiring certifications, trainings, and required paperwork.
Role-Based Access Control
Provide secure, role-based access so site leaders can manage staff documents independently.
Secure Compliance Storage
Eliminate sensitive documents stored in email or paper files with encrypted, centralized digital storage.
Staff Documentation Reports
See at a glance which staff records are complete, expiring, or missing, and print a checklist for licensing visits and internal reviews
Application Portal
Collect, review, and manage childcare applications across programs and sites in one streamlined system.
Streamlined Digital Intake
Collect childcare applications online in one centralized system, capturing all required family and child information upfront.
Complete & Clean Submissions
Eliminate incomplete or illegible applications with structured digital fields that improve data quality from the start.
Review & Placement Workflow
Efficiently review, approve, or deny applications and directly place accepted children into centers or programs.
Seamless Family Journey
Allow families to apply on mobile in 100+ languages and reuse their account later for enrollment forms — creating one continuous experience from application to registration.
Internal Notes & Status Tracking
Add internal comments and monitor application progress without relying on spreadsheets.
Cross-Program Placement Flexibility
Move applicants between programs or locations without re-entering information.
Financial Assistance Applications
Collect and review tuition assistance applications efficiently with secure document uploads, eligibility verification, and centralized applicant tracking.
Digital Financial Aid Applications
Replace downloadable PDFs with secure online applications that centralize inquiries and submissions in one system.
Real-Time Applicant Tracking
Monitor applicant status, review submitted applications, and manage the full eligibility pipeline from a single dashboard.
Secure Verification Document Review
Accept or reject uploaded income and verification documents directly within the platform — no email attachments required.
Auto-Filled Certification Forms
Automatically populate certification forms using answers from the original application to reduce manual data entry.
Direct Applicant Communication
Contact applicants instantly by text or email to request additional information, clarify documentation, and keep the review process moving forward.
Mobile-Friendly Application Process
Parents can use mobile camera to take and submit photos of verification documents.
CACFP Meal Benefit Eligibility Forms
Simplify CACFP income eligibility collection with digital forms designed to support compliance, accuracy, and audit readiness.
Smart Incomplete Prevention
Built-in form logic prevents incomplete submissions and missing signatures that could jeopardize reimbursement.
Automatic Income Calculations
Automatically calculate income across all frequency sources — eliminating manual math errors and typos.
Digital Multi-Party Signatures
Collect Parent, Determining Official, and Confirming Official signatures digitally.
State-Specific Form Alignment
Maintain your state-required CACFP layout while digitizing the process for accuracy and consistency.
Annual Renewal Simplified
Allow families to update existing information each year instead of re-entering data from scratch.
Network-Wide Compliance Monitoring
Monitor submission status, signature completion, eligibility outcomes, and missing items across all sites.
Coordinated Eligibility & Enrollment
Centralize childcare applications, eligibility verification, and placement across multiple providers in one structured, transparent system.
Centralized Application Intake
Collect one application for multiple providers instead of managing separate forms across programs.
Eligibility Verification Workflows
Securely collect and review documents like income, residency, and program eligibility requirements.
Parent Program Preferences
Allow families to select preferred providers based on location, schedule, or language offerings.
Structured Placement Process
Place children into programs based on eligibility, priorities, and availability — all tracked in one system.
Multi-Provider Coordination
Manage enrollment across multiple centers, agencies, or partners without spreadsheets or email chains.
Reporting
Maintain clear records of applications, eligibility decisions, and placements for compliance and reporting.
Communication & Messaging
Send personalized email and SMS to families, staff, and providers — powered by the contact data your compliance forms already collect.
Status-Aware Messaging
Send messages only to the right recipients based on real-time enrollment status — Active, Enrolling, Waitlisted, or Inactive.
Always Up-to-Date Contact Data
Contact information is pulled directly from compliance forms, so messages always reach the correct email and phone number.
Bulk Personalized Messaging
Send one message to hundreds of families or staff with automatic personalization for each recipient.
Multi-Audience Targeting
Reach families, staff, and providers from one platform — with built-in logic for each audience type.
Reusable Message Templates
Create templates with dynamic placeholders to ensure consistent, personalized communication at scale.
Centralized Activity Dashboard
Track every message sent across your team with a complete log of senders, recipients, and delivery timing.