Solution
Registration & Enrollment Forms
Digitize and standardize enrollment paperwork across all sites and programs
Purpose-Built Solution for Multi-Site Childcare
Many childcare organizations still rely on paper packets or fillable PDFs, while others have adopted digital form tools that weren’t designed for multi-site childcare networks. These approaches often lead to duplicated forms across programs, manual tracking of submissions, and limited visibility into completion status across locations.
UpBup centralizes enrollment workflows for multi-site and multi-program organizations, allowing families to submit forms online while administrators track progress, manage requirements, and maintain compliance across every program and site from one unified system.
How UpBup Child Enrollment Forms Work
Fully Customizable Forms
Use your own enrollment forms — whether state-issued or custom-built — while digitizing the submission process for accuracy and efficiency.
Smart Form Validation
Built-in logic prevents incomplete submissions, missing fields, or skipped signatures before forms are submitted.
Secure Digital Signatures
Parents complete and sign forms electronically, eliminating printing, scanning, and emailing.
Mobile-Friendly Submissions
Families can complete forms and upload documents from any phone or device — no app required.
Designed for Multi-Program Childcare Organizations
Childcare networks often operate across multiple sites, programs, and age groups. UpBup makes it easy to manage enrollment across your entire organization.
Program-Specific Form Requests
Send different enrollment forms depending on program, site, or child age group.
Role-Based Staff Access
Allow site leaders to monitor and manage forms independently without relying on central administrators.
Program-Level Reporting
Generate reports for licensing, compliance, and operational oversight across your network.
Simplify the Parent Experience
Enrollment shouldn't be frustrating for families.
Dual Parent Accounts
Each child can be linked to two parent accounts, allowing both guardians to log in and complete forms independently.
Auto-Filled Answers
Previously entered information automatically fills future forms, saving time and reducing errors.
Multilingual Accessibility
Parents can complete forms in 100+ languages, removing barriers for diverse communities.
Enrollment Compliance Made Easy
UpBup helps ensure forms are complete, secure, and audit-ready.
Bulk Form Request
Request forms from an entire program, classroom, or custom group in a single action.
Real-Time Completion Tracking
Monitor form completion status across programs and sites.
Automated Reminder Messaging
Send personalized reminders to parents individually, by program, or across your organization.
Physical Exam Assistant
Automatically detect expiring children's physical exams and send renewal requests before deadlines.
Smart Form Validation
Prevent incomplete submissions with built-in logic that ensures required fields, signatures, and documents are completed before forms are submitted.
Physical Exam Assistant
Automatically detect expiring children’s physical exams and send renewal requests before deadlines to keep health records current.
Features you'll love
Ready to simplify enrollment paperwork? See how UpBup helps you collect, track, and manage forms across your entire organization.
Automated Parent Messaging
Send targeted reminders or announcements to parents individually, by program, or across your entire organization.
Multi-Program Form Management
Request and manage enrollment forms independently by program while maintaining centralized visibility across your entire organization.
Frequently Asked Questions
Do returning families need to re-enter their information during the next enrollment cycle?
No. Every family has an UpBup account, so last year’s answers are saved and automatically filled in for new year’s forms. Answers that are expected to change, such as height, weight, and grade, are reset so families provide current information. Parents review, update what’s different, and submit the new forms.
How can families update information after they’ve enrolled?
Only information from forms that parents have signed and submitted is visible to staff in the forms dashboard and reports.
What if a child attends more than one program within our organization?
Form requirements are set for each program, and common information is saved to the family’s account. When a child joins a second program, that common information is filled in, and the family completes only the questions specific to that program.
What happens when we need to introduce a new form or change an existing one?
Your enrollment workflows do not have to remain static. Forms can be updated as your organization’s requirements change, allowing you to accommodate new internal policies, licensing requirements, or program-specific paperwork.
Can we send a family just one new or updated form instead of asking them to complete their entire enrollment packet again?
Yes. Staff can request individual forms as needed. This is useful when a specific document needs to be renewed or when a new requirement is introduced after the original enrollment paperwork has already been completed.
Can parents upload documents such as physical exams or medication consent forms?
Yes. Parents can upload required documents from either a desktop or mobile device. On mobile, they can choose an existing file or photo, or take a new photo with their phone’s camera and upload it directly.
What kinds of custom reports are available from enrollment form responses?
UpBup can report on any information collected in your enrollment forms — such as allergies, pickup permissions, demographics, and more. Reports can be exported to Excel for additional analysis or easy sharing.
Can we track children’s attendance in UpBup?
Yes. Administrators can record arrival and departure times, mark children as absent, add attendance notes, and review attendance by week. Attendance data can be downloaded to Excel for record-keeping and reporting.
Discover more
Find out how UpBup can simplify paperwork and compliance in your organization